Steps for conducting a free survey:
Register your organization: you are asked to provide certain data, such as the number of employees, the period during which the employees may fill out the questionnaire, sector information and your organization’s company logo. We also request a number of personal details, such as your email address, so we can register you as the contact person. The data is only to be used for the survey and will not be provided to third parties.
Website login: once you complete the application form, you will receive an email from the Factor 4 Index stating your login code. This enables you to access the management module and reports on the website.
Register & invite participants: you only need to enter the email addresses of those employees who are to complete the questionnaire. You can invite all participants who you have registered to participate in Factor 4 Index by sending them an email through our system. Factor 4 Index has already drawn up an example of the invitation text. It can be changed if desired. The invitation includes a personal link that allows participants to access the questionnaire. Factor 4 Index ensures that these personal links are automatically generated.
Complete the questionnaire: the invited participants can complete the questionnaire in the period between the opening and closing date as indicated when registering your organization. You can monitor how many participants have completed the questionnaire using the management module.
Remind participants: an up-to-date overview of the participants is available at all times, along with a list of employees who have not yet completed the questionnaire. These employees will receive a reminder. The Factor 4 Index has an example of the reminder text. You can change the text if desired. The personal link that allows participants to access to the questionnaire is provided a second time in the reminder.
Close the questionnaire: the questionnaire closes automatically on the closing date you have indicated. However, you can close the questionnaire on an earlier date, for example once all participants have completed the questionnaire.
View results: the report is available on the website shortly after the questionnaire has been closed. The report can be viewed and downloaded (.pdf) until the closing date of the secured part of the website.
Close the website: the secured part of the website is closed automatically one month after the closing date of the questionnaire. Your login code and password will no longer be valid after this date and you will no longer have access to your organization’s results.